Legal Administrator

Job description and duties

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Are you highly organised, confident working with numbers and looking for an opportunity to build your experience within a busy in-house Legal team? We re looking for a Legal Administrator to join our UK & Ireland Legal team. This is a varied role where you ll play an important part in keeping the department running smoothly, from managing legal invoices and purchase orders to producing spend reports, maintaining legal records and providing day-to-day administrative support. You ll work closely with colleagues across the Legal team, the wider business and external law firms, making this a great opportunity for someone who enjoys variety, takes ownership and is comfortable managing multiple priorities. The role is a 12 month fixed term contract What you ll do As Legal Administrator, your responsibilities will include: Managing and processing legal invoices, ensuring payments are accurate and completed within agreed timescales and policies. Creating and managing purchase orders and supporting the approval of legal spend. Setting up matter codes and maintaining information within our Matter Management System. Liaising with internal stakeholders and external law firms to obtain cost estimates and resolve invoice or payment queries. Supporting the monitoring and reporting of the Legal department budget and spend. Producing monthly Legal WIP reports and assisting with Excel-based reports, spreadsheets and graphs. Supporting the Employment Legal team with the administration of claims and matters, including maintaining case files and records. Maintaining the contract database and ensuring contracts and associated documentation are filed appropriately. Supporting vendor governance and administration for the Legal team. Coordinating the onboarding of new Legal team members, including IT equipment, system access and induction schedules. Managing requests received through the shared Legal Admin mailbox. Providing wider administrative support including document formatting, travel arrangements, couriers, IT equipment and other ad-hoc requirements. Supporting Legal team training and contributing to projects as required. What you ll bring We re looking for someone who is organised, proactive and comfortable taking ownership of their workload. You ll ideally have: Previous experience in an administrative, finance administration, legal support or similar professional environment. GCSE Maths and English, or equivalent qualifications. Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint . Experience using SAP or similar finance/procurement systems would be advantageous. Strong written and verbal communication skills. Excellent attention to detail and a methodical approach to your work. Confidence communicating with stakeholders and suppliers, including appropriately challenging queries where necessary. The ability to prioritise effectively and manage conflicting deadlines. A high level of discretion and confidentiality when handling sensitive information. The ability to work independently while contributing effectively as part of a wider team. A proactive, positive and solutions-focused approach. This is a great opportunity to become part of a collaborative UK & Ireland Legal team and gain exposure to a broad range of legal operations and business activities. You ll have the opportunity to develop experience across legal finance, matter management, employment claims, reporting, vendor management and general legal operations, making the role particularly suited to someone who enjoys variety and wants to broaden their experience within an in-house Legal function. Package Description Competitive Salary Working with Sodexo is more than a job; it s a chance to be part of something greater. You ll belong in a company and team that values you for you; you ll act with purpose and have an impact through your everyday actions; and you ll be able to thrive in your own way. In addition, we offer 20+ Sodexo benefits such as Sodexo retirement plan, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice. For further details regarding our Sodexo benefits please see attached. Ready to be part of something greater? Apply today! About The Company At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds. We re a Disability Confident Leader employer. We re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Requirements

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